Mindfish Covid Protocols & Check-In Script (updated 1/10/22)

When the Covid-19 pandemic began, we immediately moved all Mindfish instruction to a remote learning environment. We’ve been teaching students around the world remotely via video chat for over 10 years and have had great success working with students remotely. Most of our students continue to meet with their tutors remotely at this time. However, as the situation concerning the Covid pandemic continues to change, some students are eager to get back to in-person learning. We have the following protocols in place to facilitate in-person instruction.

General Health and Safety Protocols

• All in-person teachers are require to be fully vaccinated (**)
• All students doing in-person work are required to be fully vaccinated (**)
• Proof of vaccination from teachers and students is required. Students can either email us a photo/scan of their vaccine card or show the tutor their card when arriving for their first meeting.
• All students must wear a mask when they enter Mindfish offices, and when using all common spaces (office lobby, bathrooms, etc.
• When state and local mandates allow, tutors and students can choose to wear masks or not during meetings; when permissible, wearing masks is up to the comfort of the student and the tutor once they are in their own enclosed tutoring space
• Plexiglass sneeze guards are available for use at all office
• Tutors use CDC-approved disinfectants to clean the tutoring space after each in-person meeting
• Ample cleaning and disinfecting supplies, hand sanitizer, masks, etc. are stocked at all offices
• All offices are professionally cleaned and disinfected on a regular basis

In-Person Tutoring Protocol

Prior to beginning an in-person tutoring session students are required to have their temperature taken and respond to the following series of questions.

1. Are you fully vaccinated against Covid-19? (**)
2. Are you experiencing any of the following symptoms: unusual headache, fatigue, runny nose, muscle aches, sore throat, cough, fever, shortness of breath, change in sense of taste or smell, or chills?
3. Have you had direct contact with someone who has tested positive for Covid-19 in the last two weeks?
4. Have you had a positive Covid test in the last two weeks?

If a student has a temperature above 100°F, or answers “no” to question 1, or “yes” to questions 2 – 4, the student will be required to reschedule, no exceptions*

*If a student needs to reschedule for reasons of Covid protocol, we will not charge the client for the session, but tutors will still be paid by Mindfish for one hour of tutoring time. Students who are rescheduled because they are symptomatic for Covid will be required to have a negative Covid test and wait to have their next in-person meeting until 5 days after the negative test (meetings can be scheduled remotely in the meantime, if desired).

**”fully vaccinated” means that the individual has received the primary series of a Covid-19 vaccine (second dose of 2-dose vaccine (ie. Pfizer/Moderna) received at least 2 weeks before in-person work or a single-dose vaccine (ie. Johnson & Johnson) received at least 2 weeks before in-person work). Although not required, we also recommend that students and teachers receive additional booster shots at relevant intervals after their initial Covid-19 vaccine series. Please see the CDC website for more information about vaccine status and schedules.

Thank you for your understanding during this challenging time. We know that all students and families’ needs are different. No policy will be perfect for everyone, but our goal in implementing the above policies is to try to ensure the health and safety of as many Mindfish teachers and students as possible and thus allow students to get the academic support they need during this time.